University Area Commission | Governance Committee Report
Meeting Details: Wednesday May 1, 2013, Northwood and High Building, Started 6:10 PM and Ended 7:03 PM
Attendance: (P: Present, A: Absent, E: Excused, G: Guest, R: Resigned) Sharon Young (P), Bill Graver (P), Lucas Dixon (P), Jim Bach (E), Zacery Kenitzer (P), Doreen Uhas-Sauer (P) and David Hegley (P)
1. Discussed ways to notify residents that elections moved to November
- Request “U” organizations to publicize this change to their various constituents
- Post a notice at the Godman Guild
- Post a notice at the Northwood and High Building
- Post a notice at the Library
- Create a press release about the change
- Sharon Young volunteered to put some information together for this
- Post this information to our website
- Need to find out when the old UAC website will be repointed to the new site.
- We should find a way to publicize the new website
- Include in any press release and on any thing post at the various sites discussed above.
- Send the information to following outside news or community outlets:
- Columbus Underground
- The Booster
- Ohio State Student Government organizations
2. Discussed changing rules for when the Executive committee should meet.
- Specifically Article V, Section 2: The Executive Committee shall meet quarterly and:
- Consist of the President, both Vice Presidents, both Secretaries, immediate past President (if still a commissioner), and the Treasurer;
- Develop the annual budget; and,
- Evaluate and plan the direction and scope of Commission activities.
- It was decided no formal changes would be proposed to the by laws at this time.
- We discussed the following should be considered:
- Meet monthly
- It was brought up the Columbus Apartment Association has the first half hour of their meetings set aside for the executive committee meeting
- UAC Executive Committee is a public meeting and having it around the monthly meeting would be helpful for publicizing the meeting.
- The committee decided to recommend the following trial and if this is successful we can incorporate this language in the by laws.
- Meet for a half hour at the end of the regular monthly Commission meeting, this allows those who would like to stay from the Commission or public attend and not interfere with regular Commission agenda by starting earlier or delaying Presentations or zoning cases.
3. Doreen Uhas-Sauer will follow up on process to get UAC by laws and election rule changes filled with the City Clerks Office.
4. Discuss other items the Committee should take on for the remainder of the extended Commission year
- Look at changing the by laws and rules for presentation of zoning cases
- Have the city come in and do some targeted training
Next Meeting June 5, 2013 Northwood & High Building Room 100 @ 6:00 PM