Governance Committee – June 1, 2016 – Agenda

University Area Commission – Governance Committee

Agenda –June 1, 2016

According to Article IV Section 7: The Governance Committee shall:

  1. Implement these by laws and elections rules as required;
  2. Research the effectiveness and applicability of these by laws and make recommendations to the Commission for amendments to the by laws;
  3. Conduct the orientation of new commissioners;
  4. Coordinate t he internal activities of the Commission.

Agenda:

  1. Review feedback on proposed by law changes which were read at the August UAC Full Commission meeting and returned to Committee for more work. Specifically to make it clear by when this should be done and why.
    • Original Language: Article II Section 4, paragraph b
  2. If a vacancy occurs in an organization or group seat on the Commission because of resignation, death, disqualification, or other means, the Corresponding Secretary shall give notice to the organization or group to fill the vacancy in the same manner as set forth in Article II, Section 1(b) and 1(c), to serve until the next Annual Meeting.
    • Changes discussed in October 2015 which still require further review and a vote:
      1. If a vacancy occurs in an organization seat as defined in 1(b), the Corresponding Secretary shall give notice to the organization appoint someone to serve [the remainder of that term]/[until the start of the next Annual Meeting].
      2. If a vacancy occurs in a group seat as defined in 1(c), the Corresponding Secretary shall issue a public call for nominations from organizations defined in 1(c). The Commission will vote on nominees at the Commission meeting immediately following the public announcements, and the accepted nominee(s) will serve until the start of the next Annual Meeting.
    • Election Rule Changes:
    • Election Rule 2.10 reads: Ballots, registers and other papers are to be shredded after January 31 and no later than February 28 in the year of the election, unless there are challenges to be resolved and the ballots shall be destroyed after their resolution.
      • Proposed Changes:
        • Ballots, registers and other papers election materials are to be shredded destroyed no later earlier than February 28 1 and before March 1 in the year of the election, calendar year when the Commissioners were seated following the elections, unless there are challenges to be resolved and the ballots shall be destroyed after their resolution.
        • This change to the election rules needs further review to take into consideration the City of Columbus document retention policy stating:
Election material, results and correspondence Retain 3 years, then destroy with RC3
  1. Discuss items brought by the election Committee
    • Including a survey of people who have run in recent elections
    • Do we feel this would provide valuable information the Commission can act on?
    • Special focus on those who ran as write in candidates to understand concerns with that process
    • Is the write-in process broken or is the future way to for everyone to run for election?
    • Consider changing election back to just one day, this would require a by law change
    • Confirm what by laws need to be changed

Committee Members 2016 Commission Year

Commissioner Present Absent Excused
Doreen Uhas-Sauer
Sharon Young
Steve Volkmann X
Rachel Beeman
Alex Wesaw
David Hegley X

Note: Agenda subject to change

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