Governance – March 2, 2016 – Notes

University Area Commission | Governance Committee Report

Meeting Details: Wednesday March 2 2016, Northwood and High Building, Started 6:04 PM and Ended 7:00 PM

Attendance: (P: Present, A: Absent, E: Excused, G: Guest, R: Resigned) Sharon Young (P), Doreen Uhas-Sauer(P), Rachel Beeman (P), Steve Volkmann (P), Alex Wesaw (P) and David Hegley (P)

  1. Confirm the roster for 2016 Governance Committee
    • Confirmed members signed up for Governance this year
      • Doreen Uhas-Sauer, Sharon Young, Steve Volkmann, Rachel Beeman, Alex Wesaw and David Hegley
  1. Elect Chairperson
    • Motion made by Rachel Beeman and seconded by Steve Volkmann to Nominate David Hegley as Governance Chairperson
      • Voting Yes: Uhas-Sauer, Young, Volkmann, Beeman, Wesaw, Hegley No: None
      • Motion Passed
  1. Review Notes from UAC Brainstorming session in February
    • We discussed items that Governance Can support:
      • Expand community participation in all committees
        • We can work on process to create Committee by laws that allow Community members to become voting members of Committees.
      • Explore succession planning—how is information transferred over time
        • Create process to document specific Commission knowledge so it can be shared as Commissioners turn over
      • Strive for more efficient meetings
        • Continue to work on educating Commissioners on meeting rules and parliamentary decorum
  1. Discuss topics that Governance should take up for the 2016 Commission year
    • Complete remaining by law changes proposed by Governance last year but not brought forward for a vote by the Commission
    • Work on concerns brought from the Election Committee
      • Including a survey of people who have run in recent elections
      • Special focus on those who ran as write in candidates to understand concerns with that process
      • Consider changing election back to just one day, this would require a by law change
    • Work on attendance policy
      • Consider some special accommodations for those who serve on Zoning
      • Enforcement of current attendance rules
      • Need to clarify when a quorum is reached to start the annual meeting
        • Next year all the appointed and nominated seats are up
      • Put together training on Ohio Sunshine laws and all the key requirements which apply to the Commission
        • Some focus areas:
          • Public meeting requirements
          • Proper email communication
        • Discuss whether the Commission should ever reconsider a vote it has already taken
  1. Set working agenda for 2016 Governance Committee
    • Next month the Committee will set priority on what to work on


Next meeting: April 6, 2016 @ 6:00 PM in Room 100 Northwood & High Building


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