Governance Committee – Dec. 2, 2015 – Agenda

University Area Commission – Governance Committee

Agenda –December 2, 2015

According to Article IV Section 7: The Governance Committee shall:

  1. Implement these by laws and elections rules as required;
  2. Research the effectiveness and applicability of these by laws and make recommendations to the Commission for amendments to the by laws;
  3. Conduct the orientation of new commissioners;
  4. Coordinate t he internal activities of the Commission.

Agenda:

  1. Discuss Commissioner Training topics and schedule for next year
  2. Requirements of speaker slips and availability at Commission meetings
  3. Review Election Committee recommendations
  4. Discuss process to handle Zoning cases when an applicant does not show up for a Commission vote
  5. Discuss process to handle zoning cases in general
    • Review what a motion from the Zoning Committee means
    • Review how amendments to motions from the Zoning Committee should be handled
  6. Review feedback on proposed by law changes which were read at the August UAC Full Commission meeting and returned to Committee for more work. Specifically to make it clear by when this should be done and why.
    • Original Language: Article II Section 4, paragraph b
  7. If a vacancy occurs in an organization or group seat on the Commission because of resignation, death, disqualification, or other means, the Corresponding Secretary shall give notice to the organization or group to fill the vacancy in the same manner as set forth in Article II, Section 1(b) and 1(c), to serve until the next Annual Meeting.
    • Changes discussed in October 2015 which still require further review and a vote:
      1. If a vacancy occurs in an organization seat as defined in 1(b), the Corresponding Secretary shall give notice to the organization appoint someone to serve [the remainder of that term]/[until the start of the next Annual Meeting].
      2. If a vacancy occurs in a group seat as defined in 1(c), the Corresponding Secretary shall issue a public call for nominations from organizations defined in 1(c). The Commission will vote on nominees at the Commission meeting immediately following the public announcements, and the accepted nominee(s) will serve until the start of the next Annual Meeting.
    • Election Rule Changes:
    • Election Rule 2.10 reads: Ballots, registers and other papers are to be shredded after January 31 and no later than February 28 in the year of the election, unless there are challenges to be resolved and the ballots shall be destroyed after their resolution.
      • Proposed Changes:
        • Ballots, registers and other papers election materials are to be shredded destroyed no later earlier than February 28 1 and before March 1 in the year of the election, calendar year when the Commissioners were seated following the elections, unless there are challenges to be resolved and the ballots shall be destroyed after their resolution.
        • This change to the election rules needs further review to take into consideration the City of Columbus document retention policy stating:
Election material, results and correspondence Retain 3 years, then destroy with RC3

Committee Members 2015 Commission Year

Commissioner Present Absent Excused
Colin Odden      
Doreen Uhas-Sauer      
Sharon Young      
Steve Volkmann      
Michael Sharvin      
David Hegley      

 

Note: Agenda subject to change

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