Governance – Oct. 7, 2015 – Agenda

University Area Commission – Governance Committee

Agenda –October 7, 2015

According to Article IV Section 7: The Governance Committee shall:

  1. Implement these by laws and elections rules as required;
  2. Research the effectiveness and applicability of these by laws and make recommendations to the Commission for amendments to the by laws;
  3. Conduct the orientation of new commissioners;
  4. Coordinate t he internal activities of the Commission.

Agenda:

  1. Discussion on Election related items – Lead by Commissioner Volkmann
  2. Review feedback on proposed by law changes which were read at the August UAC Full Commission meeting and returned to Committee for more work. Specifically to make it clear by when this should be done and why.
    • Original Language: Article II Section 4, paragraph b
      • If a vacancy occurs in an organization or group seat on the Commission because of resignation, death, disqualification, or other means, the Corresponding Secretary shall give notice to the organization or group to fill the vacancy in the same manner as set forth in Article II, Section 1(b) and 1(c), to serve until the next Annual Meeting.
      • Proposed Changes:
        • If a vacancy occurs in an organization seat defined in 1(b) on the Commission because of resignation, death, disqualification, or other means, the Corresponding Secretary shall give notice to the organization to appoint someone to fill the vacancy and serve until the start of the next Annual Meeting.
        • If a vacancy occurs in a group seat on the Commission because of resignation,death, disqualification, or other means, the Corresponding Secretary shall give public notice to call for nominations from organizations defined in 1(c) to nominate in writing a representative from their group. The Commission will vote on nominees at the meeting following the public announcement, and they will serve until the start of the next Annual Meeting.
  • Election Rule Changes:
    • Election Rule 2.10 reads: Ballots, registers and other papers are to be shredded after January 31 and no later than February 28 in the year of the election, unless there are challenges to be resolved and the ballots shall be destroyed after their resolution.
    • Proposed Changes:
      • Ballots, registers and other papers election materials are to be shredded destroyed no later earlier than February 28 1 and before March 1 in the year of the election, calendar year when the Commissioners were seated following the elections, unless there are challenges to be resolved and the ballots shall be destroyed after their resolution.
      • This change to the election rules needs further review to take into consideration the City of Columbus document retention policy stating:
Election material, results and correspondence Retain 3 years, then destroy with RC3

Committee Members 2015 Commission Year

Commissioner Present Absent Excused
Colin Odden      
Jen Mankin      
Doreen Uhas-Sauer      
Sharon Young      
Steve Volkmann      
Kate Neithammer      
Michael Sharvin      
David Hegley     X

 

Note: Agenda subject to change

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