Governance Committee – Dec. 3, 2014 – Agenda

University Area Commission – Governance Committee

Agenda – December 3, 2014

According to Article IV Section 7: The Governance Committee shall:

  1. Implement these by laws and elections rules as required;
  2. Research the effectiveness and applicability of these by laws and make recommendations to the Commission for amendments to the by laws;
  3. Conduct the orientation of new commissioners;
  4. Coordinate t he internal activities of the Commission.

 

Agenda:

  1. Review language in by laws around Group Commissioner
    • Article II Section 3, paragraph a
      1. By September 1 of each year, the Corresponding Secretary shall notify in writing all represented organizations that the term of their member shall end at the start of the annual meeting; and that it should submit in writing a representative to the Commission for the new term as set forth in Article II, Sections 1(b) and 1(C). This must be done by October 1 so that the Commission may certify the new members before the next annual meeting.
        1. Organizations in 1(b) shall be notified to appoint a commissioner.
        2. Organizations in 1(c) shall be notified to nominate a commissioner.
  • Proposed changes:
    1. By September 1 of each year, the Corresponding Secretary shall publicly announce the call for nominations from organizations defined in 1(c) to nominate in writing a representative from their group. This must be done by October 31 so that the Commission can vote on nominated members before the next annual meeting. The term will start at the beginning of the annual meeting.
    2. By September 1 of each year, the Corresponding Secretary shall notify in writing all represented organizations defined in 1(b) that the term of their member shall end at the start of the annual meeting; and that it should appoint in writing a representative to the Commission for the new term. This must be done by October 31 so that the Commission can file paperwork with the City of Columbus so the new appointment can begin their term at the beginning of the annual meeting.
      1. Organizations in 1(b) shall be notified to appoint a commissioner.
      2. Organizations in 1(c) shall be notified to nominate a commissioner.
  • Article II Section 4, paragraph b
  1. If a vacancy occurs in an organization or group seat on the Commission because of resignation, death, disqualification, or other means, the Corresponding Secretary shall give notice to the organization or group to fill the vacancy in the same manner as set forth in Article II, Section 1(b) and 1(c), to serve until the next Annual Meeting.
    • Proposed Changes:
  2. If a vacancy occurs in a group seat on the Commission because of resignation, death, disqualification, or other means, the Corresponding Secretary shall give public notice to call for nominations from organizations defined in 1(c) to nominate in writing a representative from their group. The Commission will vote on nominated members to fill the vacancy who will serve until the start of the next Annual Meeting.
  3. If a vacancy occurs in an organization seat defined in 1(b) on the Commission because of resignation, death, disqualification, or other means, the Corresponding Secretary shall give notice to the organization to appoint someone to fill the vacancy and serve until the start of the next Annual Meeting.

 

  1. Discussion on the meaning of “Shall be appointed” from Article II Section 1, paragraph b & c

 

  • Define Shall : – Merriam Webster
  1. used to give a command or to say that you will or will not allow something to happen
  • Define appointed: – Merriam Webster
    1. to choose (someone) to have a particular job : to give (someone) a position or duty
    2. to decide or establish (something) in an official way
    3. to decide (the time or place at which something will happen or be done)
  • Robert’s Rules of Order
    1. There is no exact definition of appointed, but in section 13 under NAMING MEMBERS TO A SPECIAL COMMITTEE page 167 RRONR 10th Ed Line 11 – “The names of all such nonmembers being appointed must be submitted to the assembly for approval…”
  • Current language:
    • Article II Section 1 Paragraph b:
  1. One member to be known as “Organization Commissioner” shall be appointed by each of the following Organizations:
  2. One member, to be known as a “Group Commissioner, shall be appointed by the Commission upon nomination by each of the following area groups:
  • Proposed Changes:
    • Article II Section 1 Paragraph b & c:
  1. One member to be known as “Organization Commissioner” shall be appointed by each of the following Organizations:
  2. One member, to be known as a “Group Commissioner, shall be voted on by the Commission per Article I Section 7 upon receiving nominations for each of the following area groups:

Committee Members 2014 Commission Year

Commissioner Present Absent Excused
Sharon Young
Jennifer Mankin
Jim Bach
Doreen Uhas-Sauer
Terra Goodnight
Colin Odden
Charles Robol
David Hegley

 

Note: Agenda subject to change

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